Podio

Last Updated on November 5, 2013

Podio, a wholly owned subsidiary of Citrix Systems, Inc., is committed to respecting your privacy. This Online Privacy Policy describes the privacy practices for Podio's website (www.podio.com or the \"Site\"), the Podio mobile application (the “\App\”) as well as Podio’s collaboration services (the \"Services\").

Podio has been awarded TRUSTe's Privacy Seal signifying that this privacy policy and practices have been reviewed by TRUSTe for compliance with TRUSTe’s Web Privacy and the TRUSTed Cloud program requirements including transparency, accountability and choice regarding the collection and use of your personal information. TRUSTe's mission, as an independent third party, is to accelerate online trust among consumers and organizations globally through its leading privacy trustmark and innovative trust solutions. If you have questions or complaints regarding our privacy policy or practices, please contact us at privacy@podio.com. If you are not satisfied with our response you can contact TRUSTe here. The TRUSTe programs apply only to the information collected on the Podio Site, Podio App and Podio Services, and do not apply to any downloadable software available on the Site.

Podio complies with the U.S. – E.U. Safe Harbor framework and the U.S. - Swiss Safe Harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of personal data from European Union member countries and Switzerland. Podio has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view Podio’s certification, please visit http://www.export.gov/safeharbor/.

Contents

1. Why is my information needed?
2. What information does Podio gather/track and how is it used?
3. With whom does Podio share the information?
4. How can I review, correct and update my personal information?
5. How can I opt out of Podio’s collection, use and distribution of my information?
6. How does Podio protect my information from loss, misuse or alteration?
7. What does Podio do with Send a Friend a Free Trial/Referral information?
8. What does Podio do with information submitted through the Become a Partner link?
9. How long does Podio retain data?
10. Who can I ask if I have additional questions?

From time to time, Podio may introduce new products and services. To the extent that these new products and services affect this policy, this policy will be updated. Please see item number 5 for details on how we notify users of updates to our privacy policy.

1. Why is my information needed?

Podio products are web based; because of this they may require the use of first and last names, billing contact information, a password and a valid email address as a login. Therefore, at a minimum, we may require such necessary information in order to establish your account with us.

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2. What information does Podio gather/track and how is it used?

PERSONAL INFORMATION: Information gathered at www.podio.com is done so on a voluntary basis. We collect personal information from users including (at a minimum) first and last names, an email address to be used as a login, and a password as well as comments on blog postings and job and press inquires. When a user registers online for the free version of the service, Podio will take steps to verify the email address supplied to us to ensure it is accurate. The premium service requires Podio to collect billing contact information and a credit card number which will also be verified to ensure it is accurate. Your email address may be used to send you periodic product newsletters, offers and usage tips from Podio. We use the collected information to deliver services, process payments, update our records, communicate with you about products and services, and generally maintain your accounts with us. Because of our commitment to present the best possible product to all our users, we track the category of services selected by our individual users as well as all information pertaining to user satisfaction. To ensure the quality of our product, we reserve the right to maintain evaluation and feedback records.

BUSINESS INFORMATION: Information that is collected by our Services is considered confidential Business Information. Business Information includes app data, task data, messages, files, contact lists, and any other business information you provided when using the Podio Services. We will collect and use Business Information only as necessary to appropriately support the Service, for the purpose of anticipating, diagnosing, supporting or resolving any problems that might limit or disrupt the quality of our customers’ service experience or as required by law. We do not build or give access to administrative tools that would allow Podio employees to view business information. You should be aware that any personally identifiable information you submit to your Podio profile or blog can be read, collected or used by others who share the same workspace(s) as you.

PARTNERS: In some cases we provide the Services or sell product lines jointly with other businesses. For these co-branded offerings in which a third party is involved in your transactions, we will sometimes share or jointly collect customer information related to those transactions with that third party. On the co-branded registration pages we will state who is collecting or receiving the information and whose privacy statement governs its use so that you will know at the time you create your account exactly how your information will be used. If you are registered with Podio through a partnership and you request to opt out of receiving promotional updates we will also provide your email address to that partner so that they may also discontinue sending you messages on behalf of Podio.

AFFILIATES: We may sometimes share or jointly collect information with our parent entity (Citrix Systems, Inc.) and the wholly owned subsidiaries and affiliated divisions of our parent company entity.

SESSION RECORDS: To maintain our quality of service and to assist in the analysis of product performance, we may also gather data on connection information, including the timing and size of all packets sent over the Internet during a session. The gathered information is used only to ensure the highest quality experience possible when using Podio products.

SECURITY INFORMATION: Podio also collects certain standard information about your computer for security and identification purposes. This information may include: IP addresses, domain names, access times, cookies and other unique identifying information of machines that have our software downloaded and installed on them. This information is used for the operation of the service, to identify and protect our customers and to control unauthorized use or abuse of our services. All information is encrypted during transmission and is stored securely within our servers.

SURVEYS: In addition to required member information, we may conduct surveys and ask users to volunteer demographic information to be used on an aggregate basis for internal market research, presentation to advertisers and joint research projects with outside companies involved in product development. We use such information to better focus our product and personalize the scope of services offered to each individual user.

WEB AND MOBILE ANALYTICS: We continuously improve our Sites and Apps and utilize different analytic tools to help us do so, such as cookies and web beacons. We are interested in how visitors use our products, what they like and dislike, and where they have problems. We also use analytic tools on our Apps to help gather non-personally identifiable data about download and application usage. In our use of analytics tools we do collect general geographic data, but it is only on an aggregate basis and not specific to an individual’s exact location. These tools may be provided by third parties in order to assist us in collecting the information.

WEB BEACONS: Web beacons are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, web beacons are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. The web beacons used in connection with our web analytics services do not share any personally identifiable information about our website visitors with third parties. These tools may gather data such as what browser a person uses, what operating systems are used, what is downloaded, and what content, products and services are reviewed when visiting or registering for services at one of our websites. This information is used solely to assist Podio in maintaining a more effective and useful website for our customers. We track aggregate traffic patterns throughout our Site but we do not correlate this information with personally identifiable data about individual users. We also track domain names, browser types and MIME type.

COOKIES: A cookie is a small data file that certain websites write to your hard drive when you visit them. We use cookies to track user traffic patterns and hold certain registration information. When you register at Podio Sites, we use cookies to store unique, randomly assigned user IDs that we generate for administrative purposes. These cookies enable you to enter the Podio Sites without having to log on each time. We do not store passwords or any Personal Information about you in the cookies.

Podio also partners with selected marketing companies to help us track the effectiveness of our websites, generate visitor traffic, and as part of our affiliate referral program through Commission Junction (http://www.cj.com). When a partner refers a visitor to us from any of these sites, they set a web beacon and a cookie on our Site. An ad ID and a partner ID are stored in the cookie, but no personally identifiable information specific to the actual visitor is stored. Podio does not see the cookie; we only include the web beacon on our page, which results in a request to the partner’s servers from the customer browser.

We have no control over the use of third party tracking technologies after they are placed on our Site. If you wish to not have the information these technologies collect used for the purpose of serving you targeted ads, you may opt-out by clicking here. The Help section on the menu bar of most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie and how to disable cookies altogether. You can still review the Site if you choose to set your browser to refuse all cookies; however, you must enable cookies in order to establish an account and to download and install any of the software.

SOCIAL MEDIA: Our Site includes Social Media Features, such as the Facebook Like button and Facebook Connect. These Features may collect your IP address, which page you are visiting on our Site, and may set a cookie to enable the Feature to function properly. These services will also authenticate your identity and provide you the option to share certain personal information with us such as your name and email address to pre-populate our sign up form. Services like Facebook Connect give you the option to post information about your activities on this Site to your profile page to share with others within your network. Your interactions with these Features are governed by the privacy policy of the company providing them.

TESTIMONIALS: With your consent we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us via one of the methods listed in this privacy policy.

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3. With whom does Podio share the information?

Ensuring your privacy is important to us. We do not sell, trade or rent your personal information to third parties except as described within this Privacy Policy.

Podio products and services by necessity require us to provide some of your information to third parties. We may occasionally employ other companies to perform functions on our behalf. Examples include processing credit card payments, sending postal mail and email, analyzing data and providing marketing assistance. They have access to personal information only as needed to perform their functions and may not use it for any other purpose. Further, they must process the personal information in accordance with this Privacy Policy. Also, in the event that Podio or substantially all of its assets are acquired, customer information will be one of the transferred assets. For more information on how you will be notified in this instance, see Section 5 below.

Occasionally we send offers to select groups of Podio customers on behalf of other businesses. When we do this, we do not share your personal information with the other businesses.

Except in the limited instances as stated above, we will never voluntarily share personally identifiable information with any third party without the user’s express consent or unless compelled by applicable state and federal laws. We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our website.

Podio does not control the practices of our affiliates. If you have questions about how affiliates use the information gathered when you link to them, please read their privacy policies or contact them directly.

This website may contain links to other sites that are not owned or controlled by Podio. Please be aware that we, Podio, are not responsible for the privacy practices of such other sites. We encourage you to be aware when you leave our Site and to read the privacy statements of each and every website that collects personally identifiable information.

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4. How can I review, correct and update my personal information?

If you wish to change, review or delete your personal information, go to your “Account Settings” page. There you can access or update the personal information and account history we have on file. You can also change your email subscription or mobile notice status to receive our newsletter, push notifications, and our email marketing communications including promotions we send on behalf of third-parties. Please contact us at support@podio.com if you need assistance in updating or reviewing your information.

To request removal of your personal information from the Podio blog, contact us at support@podio.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.

Podio will respond to your request to review the information we have on file for you within 30 days.

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5. How can I opt out of Podio’s collection, use and distribution of my information?

To change your email subscription status to receive or to stop receiving marketing communications or third-party promotions administered by Podio, please go to the Email settings page, change your preferences and then click Submit. You can opt out of promotional emails at any time by clicking on the link located in the emails, but you will still receive communications such as receipts, confirmation emails and customer service updates that are considered necessary to provide the Service to you. You can also update your mobile notice status by making your selections within the Settings section of the App.

This privacy policy is subject to change. If we plan to use your personally identifiable information in a manner materially different from that stated at the time of collection, we will notify you via email prior to the changes taking effect. If Podio or any of its assets are acquired by another company we will notify you via email about this transaction and the transfer of your personal information. You will have a choice as to whether or not you consent to the usage of your information in a different manner. In addition, if we make any material changes in our privacy practices that do not affect user information already stored in our database, we will post a prominent notice on our website notifying users of the change.

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6. How does Podio protect my information from loss, misuse or alteration?

Podio uses industry-standard efforts to safeguard the confidentiality of personally identifiable information, including encryption, firewalls and SSL (Secure Sockets Layer). Nevertheless, we remind you that no security measure is perfect. Podio is not liable for loss of passwords due to user carelessness. If you lose control over your password, you may lose control over your personally identifiable information. If you believe your password has been compromised, we recommend that you immediately change your password. For information on how to do this, please see item number 4 above.

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7. What does Podio do with Share the Love/Referral information?

We do not collect or store any personal information as part of our referral program (Share the Love). If you would like to send a friend or colleague information about a free trial of our product, we will provide you with an email text or link that you can send to them from your email account.

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8. What does Podio do with information submitted through our Partnership page?

Information submitted to us via our partnership page is completely voluntary and enables us to provide you with information on Podio partnership opportunities. All information submissions are voluntary and will be used solely to provide information to you at your request. In keeping with our privacy policy standards, we will never voluntarily share personally identifiable information submitted to us about partnership opportunities with any third party without your express consent or unless compelled by applicable state and federal laws.

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9. How long does Podio retain data?

We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

If you request the deletion of your information from the Account Settings page on our Site, there is a three month grace period after which is it deleted from the Podio service. Data which is marked as deleted cannot be viewed via the official Podio clients; however, you can access deleted data via the Podio API within the grace period in case you need to recover data that was accidentally deleted.

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10. Who can I ask if I have additional questions?

For additional inquiries about the privacy of your information, you can contact our Customer Support team via email at privacy@podio.com, by calling +1 650-30-PODIO or by writing to us via regular mail at: Citrix Online, Att: Podio, 650 Townsend St, Ste 325, San Francisco, CA 94103.

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